Vendor Management Software
Source, book, track, and pay every vendor from one place — with COI tracking, GPS check-in, and vendor invoices built in.
1-month free trial · No credit card required
Where event teams break down today
Vendors tracked in a spreadsheet
Caterer, florist, DJ, photographer — each in a different tab of a spreadsheet with no link to the event, the contract, or the payment.
No COI tracking
You ask for a Certificate of Insurance, they email a PDF, and nobody tracks when it expires. A lapsed COI surfaces the morning of the event.
No idea who showed up
On the day, you text the caterer to ask if they have arrived. No GPS, no check-in, no confirmation that the DJ is on-site.
Vendor invoices are manual
The florist emails an invoice, you forward it to accounting, and the payment takes weeks. No link between the vendor, the event, and the payout.
How Irisen solves it
One platform, the whole event lifecycle
Vendor marketplace
Browse and invite caterers, florists, DJs, and photographers from the Irisen network. Attach them to an event activity in one click.
COI tracking
Upload each vendor's Certificate of Insurance. Get expiry reminders before it lapses, and show an insurance-verified badge to partner venues.
GPS vendor check-in
Send vendors a check-in link on the day. They confirm arrival with optional GPS so you know who is on-site — and who is a no-show.
Vendor invoices & payouts
Vendors send invoices through Irisen. Approve and pay from the event record — linked to the activity, not floating in an inbox.
Vendor portal & chat
Each vendor gets a check-in portal with event details, arrival time, and a direct chat to your team — no more texting back and forth.
Arrival & status alerts
Get notified the moment a vendor checks in, flags a delay, or sends a note. The day-of command center updates in real time.
Why teams switch
Reasons to make the move
- Browse, invite, and book vendors from the Irisen marketplace — not a phone book
- COI tracking with expiry reminders so a lapsed certificate never surprises you
- GPS check-in that confirms who is on-site the moment they arrive
- Vendor invoices linked to the event and paid from the same record
- A vendor portal with event details and chat — no more texting back and forth
Frequently asked questions
How do I find vendors?+
Browse the Irisen vendor marketplace by category — caterers, florists, DJs, photographers, and more. Invite a vendor to your event and they receive a check-in link with the details.
Can I track COIs?+
Yes. Upload each vendor's Certificate of Insurance. Irisen tracks the expiry date and sends reminders before it lapses, so a lapsed COI never surfaces on the day of the event.
How does vendor check-in work?+
Send each vendor a check-in link before the event. On the day, they confirm arrival with optional GPS. You see who has checked in on the day-of command center in real time.
Can I pay vendors through Irisen?+
Yes. Vendors send invoices through Irisen linked to the event activity. You approve and pay from the same record — no more forwarding invoices to accounting.
Run every event
like it's effortless.
Start your free trial today. Your first proposal is minutes away.
